Annual Profit And Loss Simulator
Simulates a full-year profit and loss statement from revenue streams and expense categories. Calculates gross margin, operating margin, and net profit so you can test how changes in pricing or costs affect the bottom line.
Accounting - Annual Profit And Loss Simulator.xlsx
Excel (.xlsx) — No macros — Works in Excel, Google Sheets, LibreOffice
What This Spreadsheet Solves
- Understanding how each revenue stream contributes to total profit
- Isolating which expense category has the largest drag on margins
- Testing the effect of a price increase or cost cut before committing
- Producing a clean P&L summary for investor or board presentations
- Comparing projected P&L against prior-year actuals
Who This Is For
- Business owners building annual financial plans
- Accountants preparing projected income statements
- CFOs simulating margin impacts of strategic decisions
- Financial analysts modeling revenue and cost scenarios
Inputs
- $Revenue per stream (up to 10 streams)
- $Cost of goods sold per stream
- $Operating expenses by category
- $Other income or expenses
- %Tax rate
Outputs
- Total annual revenue
- Gross profit and gross margin percentage
- Operating profit and operating margin percentage
- Net profit after tax
- Profit contribution per revenue stream
How Calculations Work
Revenue streams are summed to produce total revenue. Cost of goods sold is subtracted to yield gross profit. Operating expenses are then deducted to produce operating profit. Finally, taxes and other items are applied to arrive at net profit. Each margin is expressed as a percentage of total revenue.
Example Use Case
Scenario: A SaaS company has two revenue streams: subscriptions at $600,000/year and professional services at $150,000/year. COGS is $120,000 and $90,000 respectively. Operating expenses total $300,000. Tax rate is 25%.
Result: Gross profit is $540,000 (72% margin). Operating profit is $240,000 (32% margin). Net profit after tax is $180,000. Subscriptions contribute 80% of total revenue but 89% of gross profit.
What You Get — 5 Sheets
Technical Details
Frequently Asked Questions
How many revenue streams can I enter?
The template supports up to 10 revenue streams. If you have more, consolidate smaller streams into an 'Other' category on the INPUT sheet.
Can I use this for monthly P&L instead of annual?
Enter monthly figures on the INPUT sheet and the calculations still work. The labels say 'annual' but the math is the same regardless of period.
How is gross margin different from operating margin?
Gross margin is revenue minus direct costs (COGS) divided by revenue. Operating margin further subtracts indirect costs like rent, salaries, and marketing.
Does this handle multi-currency revenue?
No. Convert all amounts to a single currency before entering them. The CONFIG sheet lets you set which currency symbol is displayed.
What if I have negative other income?
Enter the amount as a negative number on the INPUT sheet. The LOGIC sheet adds it algebraically, so a negative value reduces net profit.
Download Annual Profit And Loss Simulator
Ready to use immediately. Enter your data in the INPUT sheet, see results in OUTPUT.